Restricted Data Mode keeps MyGeotab from saving GPS coordinates, and optionally GPS speed, for a vehicle whenever your chosen conditions are met. Managers can still see work activity while drivers’ off-hours driving stays private.

Yes. Older Geotab materials, and a few current report descriptions, use the names Personal Mode or Privacy Mode. All of them refer to Restricted Data Mode.

MyGeotab does not save GPS coordinates, and optionally GPS speed. Any feature that depends on GPS, including vehicle position, speed profiles, and GPS-based events, is unavailable during this period.

Features that don’t rely on GPS keep running, such as engine speed profiles. Trips History also logs when the mode started and stopped, so your records have no unexplained gaps.

The Map labels the vehicle as restricted and shows the date and time the restriction began. It does not display where the vehicle is.

Data captured while the mode is active is held on Geotab’s Gateway servers for 60 days, then deleted. Until then, only Geotab engineers with the right credentials can access it.

An Administrator must first enable the feature for the database under System Settings, on the Assets tab. Once that’s done, it can be triggered by automatic rules, manually inside MyGeotab, or by drivers using the Drive App Add-In.

Yes, through rules. Work Hours rules switch it on after hours and off when the workday begins, and zone rules switch it on inside a driver’s home zone and off once the vehicle leaves. Each setup requires two rules, one for turning it on and one for turning it off.

Yes. Fleet operators can switch it on or off from the Asset Details page in MyGeotab. A manual setting overrides any rules unless you choose to let rules turn it off.

Yes. When the Restricted Data Mode Add-In from the Geotab Marketplace is in place, assigned drivers can turn the mode on and off from the Drive App.

Vacation Mode comes with the Restricted Data Mode Add-In. It is a stronger option that only the driver can start, and automated rules are unable to override it.

Yes. Every change, whether triggered by a rule, a user, or the Drive App, is saved in the MyGeotab Audit Log, giving you a complete history.

No. It should not be combined with compliance features such as Hours of Service (HOS) or IFTA reporting.

No. Major and Minor Collision rules depend on GPS data and don’t function while the mode is active. Any collision during that time will not be detected or reported in MyGeotab.

When GPS speed is also restricted, trips are built solely from ignition data. Those trips will have no GPS-based distance or speed.

No. The mode isn’t applied in shared databases, so data hidden in your primary database is still visible in the target database.

Sometimes. Geotab Support may be able to extract it, but you need to submit a support ticket and show a legal basis. Geotab may ask for additional documentation as well.

It’s a Geotab report that breaks down each vehicle’s trips and distances into business and personal use. It draws on Zones and Work Hours, and it supports managing mileage, expenses, productivity, and vehicle wear.

Zones are map areas labeled by type, such as Home, Office, or Customer, and Work Hours are a schedule assigned to each vehicle. With both set up, any trip made during work hours that doesn’t end at a home zone counts as business use, which removes the commute from the totals.

Yes. The report covers a one-week period and is based on the Trip Detail Report. You can assign it to one vehicle or driver and schedule weekly email delivery. A pie chart on the Geotab Dashboard also shows your business and personal split at a glance.

It’s a dependable summary that speeds up expense reports and driver logs, but it isn’t a tax determination. Tax rules differ by region, so confirm your local requirements before relying on it.

This custom report covers Saturday and Sunday. It lists the driver (vehicle) name, the zone name (the employee’s home property), when the vehicle entered and left the zone, the time spent there, and the distance driven outside the zone over the weekend.

That depends on your policy. If you need to measure personal mileage, the Business vs Personal and weekend reports are the right tools. If you don’t want off-hours location recorded at all, use Restricted Data Mode. They address different needs.

Tell drivers what is tracked, when tracking pauses, and who can view the data, and write down your personal-use policy before any devices are installed. Fleets that respect driver privacy generally see much stronger acceptance of tracking.