Geotab Cloud History

Geotab’s vehicle rate plans include one year of cloud storage for supported fleet data. This allows authorized MyGeotab users to review historical information without maintaining an on-site server. Actual data availability depends on the information received, the service plan, and the database’s configured retention settings.

Depending on the vehicle, tracking hardware, service plan, and system configuration, MyGeotab can store trips, GPS positions, mileage, stops, idling, speeding, exception events, driver activity, engine hours, diagnostic faults, fuel or energy information, notifications, and other supported telematics records.

Yes. Current MyGeotab data-purge settings allow many data categories to be retained for as long as eight years. The appropriate period should be selected according to the organization’s operational, legal, privacy, and recordkeeping requirements.

Geotab’s current data-purge documentation states that the default retention period across data categories is two years. However, an administrator can configure different retention periods for supported data categories and groups.

Yes. A user with company-wide administrator permissions can create data-purge schedules and select how long supported categories of information should remain in the database. This helps organizations align retention with their internal policies and operational needs.

Yes. MyGeotab divides information into categories such as driving and exception data, fuel transactions, Hours of Service data, asset inspection data, and personal trip data. Administrators can configure an appropriate retention period for each supported category.

Local file export allows authorized users to download selected reports or information from MyGeotab to a computer or another approved storage location. The exported files can be retained for internal records, reviewed offline, or shared with authorized stakeholders.

Available formats depend on the page, report, and export method being used. MyGeotab reporting supports downloadable reports and options involving Excel, PDF, and CSV files. Users should select a format that is compatible with their reporting and recordkeeping requirements.

Yes. Prepared MyGeotab reports can be downloaded to the user’s device. MyGeotab includes a My Reports area where authorized users can monitor report preparation and download reports once they are ready.

Many MyGeotab reports allow users to select a reporting period, vehicles, drivers, or groups before generating the report. Available filters depend on the report, but they help users export the information relevant to a particular investigation or business requirement.

Yes. MyGeotab allows supported reports to be scheduled for regular delivery by email. Depending on the report configuration, scheduled reports may be delivered as Excel or PDF files, helping managers receive recurring information without generating each report manually.

Local exports provide an additional way to organize and preserve selected records. A business may export information for long-term archives, audits, internal analysis, insurance documentation, customer inquiries, or use in other approved business systems.

A properly downloaded file is stored separately from the MyGeotab database and is not removed by a later MyGeotab data purge. The organization becomes responsible for protecting, retaining, backing up, and eventually deleting that local file according to its own policies.

Yes. When a configured retention date is reached, the applicable data is permanently removed from the MyGeotab database. Geotab states that purged data cannot be recovered, so organizations should review their retention schedules and export necessary records before deletion.

Yes. Available trip, location, stop, route, time, and driver records can provide objective information about past fleet activity. This may help a business confirm whether a vehicle visited a location, review arrival and departure times, or respond to a service-related question.

A full year of history lets managers compare performance across different months, seasons, vehicles, drivers, and operating conditions. These comparisons can reveal recurring patterns in mileage, idling, fuel consumption, safety events, maintenance needs, and vehicle utilization.

Yes. When the required data is available, managers can review mileage, engine hours, fault activity, inspection information, and maintenance-related reports. Historical trends can help identify recurring vehicle problems and support more informed preventive-maintenance scheduling.

Geotab records and reports can support internal documentation and certain regulatory workflows, including Hours of Service, asset inspections, and fuel-tax reporting when the appropriate features are enabled. However, using Geotab does not automatically guarantee compliance; each organization remains responsible for meeting applicable requirements.

Access depends on the user’s security clearance, assigned groups, and data permissions. Administrators can limit which vehicles, drivers, reports, and system functions each user can access, helping protect sensitive fleet information from unauthorized use.

As a Geotab reseller, GPS Tracking America can help businesses choose an appropriate Geotab solution, configure MyGeotab access, understand data-retention settings, and establish useful reporting and export processes. Contact us to discuss how your organization can preserve and use its historical fleet information effectively.